Bartlesville Wedding Show Vendor Application

Fill out the form below if you're interested in being a Vendor. If you need more than one booth, please select that option below. This information will be used on our website and event forms. Please complete this entire questionnaire with as much detail as possible. $50 Discount if received by October 31st. THANK YOU!

VENDOR NOTE

Applications are accepted through January 15, 2025 or until spaces are filled. Spaces fill on a first come - first served basis. Past attendance does NOT guarantee an acceptance for 2025. We reserve the right to refuse any application.

ABOUT YOU, THE VENDOR

Acceptance Terms:

Selected vendors will receive an acceptance email and an invoice for their booth. Once booth fees have been paid, the vendor will be announced and listed on our social media and website. Please read through our terms/conditions and our cancellation policy.

Booth Specifics:

All booths will include a 8ft table with black table clothes and 2 chairs. If black does not go with your aesthetic you will need to provide your own table cloth. All tables must be covered. Booth assignments are made on a first-come, first served basis and are not guaranteed until payment is received. No one selected spot is guaranteed, as we put vendors in spots that work best with the flow and keep two of the same category vendors in different spaces.

Cancellation Policy:

Due to limited space, we cannot offer refunds due to cancellations, unless Bartlesville Wedding Association is the one to cancel the vendor.

Social Pages

If you would like more exposure, please include the full URL link to your social media pages.

Door Prize Requirement

Last year our door prizes were a huge success. We will again be requiring all vendors to donate a prize to go into our Door Prize Giveaways. This can be either an item(s) and/or service, We request these to be related to the needs of what a bride or groom would need during their planning and/or wedding. We will be offering these via Facebook live instead of making everyone be present during the fashion show like last year.

Wedding Show Sponsorship

Would you like to help by being a Sponsor? We have three tiers: Diamond, Gold, & Silver. More information about each tier, can be found below. YOUR GENEROSITY IS GREATLY APPRECIATED! If purchased, we work hard to advertise and promote your business! All Sponsorship must be received no later than November 15, 2024 to guarantee your business information is included in all advertising included in your level of sponsorship.

Vendor Guidelines

1. BWA Members must have their applications submitted no later than October 1, 2024, before applications open up to non-members.

2. Payment must be received by January 15, 2025. There will be NO EXCEPTIONS. Space is limited and will be given on a first-come, first- serve basis.

3. Information supplied on the application form will be used on the vendor list and posted on the website and/or social media. If your business is out of your home and you do not want the information posted publicly, please send us an email to BartlesvilleWeddings@gmail.com and include what information you do not want us to publish.

4. Due to limited available space, we reserve the right to limit the number of vendors in each category.

5. All vendors are required to bring a prize for our door prize giveaways. You must fill our the door prize section of this application. It is your responsibility to bring the prize to the event. Please submit your prize before the event starts to the registration table.

6. Any and all damages to the venue that is specific to a vendor are at the expense of the vendor.

7. All decorations, sound/electrical equipment or supplies must be provided by the vendor.

8. All Wedding Show vendors and their employees must confine their activities to their exhibit space. Handouts, including literature, giveaways and promotional materials, may be distributed from your space ONLY. These items may not be distributed in the aisles, parking lot or other booth spaces.

9. All vendors must limit noise to an acceptable level. Acceptable level is defined as low enough that two people 8 ft away from space can speak without having to raise their voices beyond a normal conversation level.

10. Exhibit space will NOT be reserved without payment.

11. It is the responsibility of the vendor to provide artwork, i.e.: logos for print materials by the deadline. Any items received after the deadline, even with payment, are NOT guaranteed inclusion. There will be no refunds for failure to provide artwork nor will your artwork be pulled from your website or social media for you.

12. You may begin unloading your booth items at the specified times before the show opens. Please DO NOT break down your booth until close of the event.

13. Please provide appropriate visible signage at your booth so that it is easily identifiable.

14. Promotion of business/products for non-vendors is strictly prohibited.